There is actually an infinite number of options that you can take to organize information properly.People who find organizing information difficult,it is because of the huge information that is present.
Imagine the following situations :
Organizing the books in your shelves
Sorting the information received from customer requests
Arranging information based on sales data records
How would one know how to organize the information?
Whenever you are faced with organizing information it may seem that there are a million options ahead of you. Let's look into information design, with using the LATCH system created by Richard Saul Wurman ; the 5 elements to organize information are as follows :
LOCATION Use the location element to organize information that is best represented visually in different parts. Example : could we organize books by origin of location? what about representing sales data by location? the most important consideration is the organization by location is the best for the user.
ALPHABET This element does well when organizing large quantities of information, such as specialized glossaries or the online resources. Wurman suggests that alphabetizing information is also effective when an audience might not understand any another classification system. Organizing information alphabetically works really well when people know specific terms and topics they are looking for.
TIME Chronological formatting becomes essential if a history of your organization, a schedule of yearly events or a complex process that occurs over time, like a project management process.Time is also good for showing how things happen over a fixed duration of time.
CATEGORY Use the category approach when the information is similar in importance and the categories are intuitive or easy to understand. You can use categories to organize information in just about any way imaginable, whether it be by color, shape, gender, model, price, or anything else. This is a good way to organize information about product models, job roles or human resource processes.
HIERARCHY Hierarchies are useful when showing how one piece of information is connected to another in order of importance or rank. Exhibiting scale can also be considered, smallest to largest, feasible to non-feasible, easy to difficult and many more.
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